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Dissertation Committees, Proposal, and Dissertation – Policies and Guidelines

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❶The choice of examiners must be approved by the university senate. These sanctions will be lifted when the student files a dissertation committee form.


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A table or figure should be inserted in the text as soon after it is first referred to where it will fit in its entirety on one page. Leave three blank lines between a table and text or text and a table; the same for figures. Continue your text if you can fit at least four lines after it. You may have more than one table on a page and you may have a table, discussion, and a table.

The same procedure applies to all illustrative material. APA style requires writers to double space all typed material, including the exceptions noted above. You have the option, however, of double spacing your references and block quotations; MLA style users also have this option. The title page is counted as page one and the copyright page as page two, but numbers do not appear on them.

Lower case roman numerals iii, iv, v, vi, etc. Beginning with page 1 of Chapter I, Arabic numbers are used and are continuous through the last page including all appendices. Page numbers for all pages in the chapter, including the first page of each chapter or major section, should be placed three quarters of an inch from the top or bottom edge of the paper centered between the margins.

You are required to follow that format exactly. Your dissertation will be automatically copyrighted by UMI when it is published. You should include a copyright page with your name and copyright date in the middle of the page, centered left to right between the margins and top to bottom.

Please note that the copyright date is the year of your degree conferral. The copyright page is page ii of the pages preceding the text the title page is understood to be page i , but no number should appear on either the title page or the copyright page. Because a dissertation does not have an index, your Table of Contents should be as comprehensive as possible.

Include all headings and subheadings, exactly as they appear in the text, up to and including Level 2. Including lower level headings is optional. See sample Table of Contents in the next section. Note that the indentation of a heading used in the Table of Contents corresponds to the level of the heading. The following illustrates this:. You should supply the reader with lists of tables, figures, and any other illustrative material used in your dissertation.

See the sample lists in the next section. Lists of musical examples or reproductions of art, or information about films, follow the same form as that used for lists of tables and figures. Chapter headings and titles appear centered between the margins as follows, beginning two inches from the top of the page:.

Headings within the chapter should indicate the weight you assign to particular ideas by the form of headings suggested in the style manual you have selected or the form suggested below. Leave three blank lines i. If one heading immediately follows another, leave only one blank line a double space between the two. Leave one blank line a double space after each heading. Capitalize the first letter of each word of headings except for articles, conjunctions, and prepositions.

The following is one way in which to order headings and to type them. Be sure that no heading appears at the bottom of a page without at least two lines of text beneath it. The Table of Contents will contain all Level 1 and Level 2 headings exactly as they appear in the text. It is not necessary to include Level 3 or lower-level headings in the Table of Contents, but you may if it provides the reader with more useful information.

Chapter numbers are upper case roman numerals with no period , e. All other items requiring numbers should have Arabic numbers. Appendices, should be designated by capital letters, e. Use numbers or letters for other items only when necessary. Use 1 in the text and 1. If items in a numbered list run onto two or more lines, you may let the additional lines begin at the margin or indent the entire paragraph to the right of the numbers. Numbers beginning a sentence, as well as numbers below 10 or, if you prefer, 12 should be spelled out when they appear within the text.

If a table, appendix, illustration, or graph is too wide or long, or both, to fit within the specified margins, have it reduced, or if textual material, type it using a smaller font. Whenever possible, avoid inserting tables which must be read by turning the book sideways.

If such a table is necessary, be sure to insert it with the heading to the spine or binding. You may also use a condensed typeface. For style guides other than APA, if you have more than one work by the same author, do not repeat his or her name over and over. Use ten underscore characters, ending with a period if the author is exactly the same as the previous one, or with a comma if the author is the first of a series of new authors, as shown below. Single space the entry; double space between entries.

Indent the second and subsequent lines one-half inch. Note that authors with two initials have a space after the period between each initial, e. Do not allow initials to break between lines; keep them together on one line or the other. Regardless of the style guide you use, avoid having one or two lines of an entry on one page and the rest of the citation on the next page.

The entry should be cited in its entirety on one page or the other. The way you cite an author in your manuscript is based on the context. If you are attributing an idea that you paraphrased to someone, use the name and date according to APA style such as Jones, , or as shown in the first sentence below.

Also, specific information or ideas need a page number even if paraphrased. For example, the following brief passage refers to the same publication by a hypothetical author:.

Review the whole manuscript to be sure that every work referred to in the manuscript is cited in the text or footnotes and included in the bibliography. Four or more lines of a quotation should be set off from the main text with a double space, typed single spaced with no quotation marks, and the entire block indented one-half inch.

Quotations within these block or indented quotations may use double quotations. The first line of the quotation is not indented; however, the first lines of new paragraphs within the quotation should begin with an additional indent of one-half inch.

Each appendix should have the proper designation at the top of the first page. A title page does not need to be inserted before each one. Use the following format, centered between the left and right margins, beginning two inches from the top of the page: If you have material that, because of its format, needs to have a title page because the title doesn't fit on the same page as the material , you need to consistently use title pages for all appendices.

Avoid it if you can. Again, all material in an appendix must fit within the overall page margins. It is necessary to obtain letters of permission for the reproduction of any copyrighted material which exceeds the Federal law pertaining to "Fair Use. Copies of the letters do not need to be included in the dissertation. The abstract is a brief summary of the contents of the dissertation. Begin typing the abstract two inches from the top of a blank page with no heading. The abstract should be typed double-spaced with the same typeface and margins as the dissertation.

The length of the abstract should be limited to words. The abstract title page is identical to the dissertation title page with one exception: Each abstract is stapled in the upper left corner and kept separate from the dissertation. The chairperson of the dissertation committee should sign one copy of the abstract title page. The following section includes sample dissertation pages which should be followed carefully.

Refer to the preceding section for more detailed information on format requirements. Students should follow the instructions on these sample pages rather than using a dissertation from the library or elsewhere as a guide. Format requirements differ from year to year and from school to school. The Role of the Committee The development of the proposal and the dissertation is an effort that requires a great deal of collaboration involving the candidate and his or her dissertation committee.

Dissertation Proposal The following procedures for submission of dissertation proposals apply to all candidates for Ph. This mentor is usually a dissertation chair or adviser. The Dissertation Proposal Review The procedures for reviewing dissertation proposals vary among the different departments; however, the following School policies apply to all departments and programs: The committee chairperson and both committee members must sign the Dissertation Proposal Cover Sheet indicating their approval of the proposal for review by the panel.

The dissertation committee must meet as a group at least once prior to the filing of the proposal for review. Both the candidate and the dissertation committee chairperson are required to attend the review. Attendance by a minimum of two reviewers external to the dissertation committee is required.

Attendance by the committee members is optional. The recommendations of the proposal review panel are advisory. The proposal review panel will recommend that you proceed in one of the following ways: If the panel vote results in a "pass," the panel will recommend that you carry out the research and dissertation writing as proposed there may be minor revisions suggested that are not officially noted.

In some cases the proposal review panel or the dissertation committee may recommend that you submit a revised proposal reflecting the revisions suggested by the panel. If the panel does not approve the proposal, you will be asked to rewrite the proposal and submit it for a second proposal review. Editors and Consultants You are the sole author of your dissertation and are responsible for understanding, discussing, and defending all aspects of your work, including the methodologies employed.

Dissertation Deadline Information See detailed deadline information for the current academic year. Three copies of the approved dissertation in black snap binders. Please note that these copies are in addition to the copies that you must supply for your committee chairperson and members. The Approval Form for Final Oral Examination which must bear the signatures of the dissertation committee as well as a specific recommended date for the final oral examination in accordance with the schedule outlined above.

This date must be agreed upon by the chair and members of the dissertation committee. One copy of the following statement typed in the first person, signed and dated: Three copies of an abstract not more than words in length. The title page of the abstract is the same as the dissertation title page except that the words "An Abstract of" are inserted above the title of the study. One copy of the abstract must be signed by the chairperson of the dissertation committee.

The following policies pertain to the voting procedures for the final oral examination. These outcomes pass, fail, or deferred pass with conditions result according to the following rules: Rules Which Determines a Pass Outcome If the candidate has an official three member dissertation committee, then the candidate must secure at least four pass votes out of five to pass.

If the candidate has an official two member dissertation committee, then the candidate must secure at least three pass votes out of four to pass. If the candidate has an official four member dissertation committee, then the candidate must secure at least five pass votes out of six to pass. Rule Which Determines a Fail Outcome If there are two or more fail votes, a fail outcome must be recorded. Rule Which Determines a Deferred Pass Outcome Any combination of votes which does not result in a pass or fail as specified above must result in a deferred pass with conditions.

Voting in the Event of the Absence of a Commission Member If any member of the five-member final oral commission is absent, the dissertation committee chairperson must secure permission from the Vice Dean for Academic Affairs to proceed with the final oral examination. If a dissertation committee member is absent, the following rules apply: If there are three or more pass votes, the outcome is recorded as a pass. If there are two or more fail votes, the outcome is recorded as a fail.

The first time an individual is being considered as a chair of a doctoral dissertation committee, supporting documentation must accompany the recommendation through all levels of review per APM , III. Interdisciplinary Studies formerly Special Major: As representatives of the departments related to the student's fields of interest, the interdisciplinary studies student's program committee, approved by the graduate dean, will also serve as the thesis committee for the student.

The committee shall sign off on the student's plan or proposal and a copy should be kept in the student's file in the department. The signing of this document signifies that the student has permission to proceed with the study as outlined in the plan.

The committee chair should inform the student regarding proprietary interests and ownership of data or research product as appropriate, and reach agreement about these issues. Formal written agreements may be desirable or even mandatory when patent-related issues may arise.

This needs to be done as early in the process as possible, preferably at the time the proposal is accepted. Depending on circumstances, there should be no more than a four-week turnaround review time for each of the committee members to review the manuscript for a thesis or dissertation.

On rare occasions, committee members shall assist the graduate dean in determining the need for and recommending the withholding of material for publication for a specified period of time, not to exceed one calendar year. A reasonable amount of time not more than four weeks should be allowed for each of the committee members to review the manuscript.

For full policy, see http: The "RP" grade is automatically assigned unless a student is not making significant progress, in which case an "I" grade may be assigned.

Dissertation Committee

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The Role of the Dissertation Committee Tags: Accountability, Chair, Checks and Balances, Dissertation Committee, Expertise, Role, Support For some doctoral students, the dissertation process is more a lesson in frustration than a learning instrument that helps transform the individual from a student to an independent scholar.

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A minimum of four meetings with the committee is required: Prospectus defense, Proposal defense, Pre-defense of the final manuscript, and the final Dissertation defense. The Chair will notify the Program .

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Dissertation Committee Eligibility Requirements The Dissertation Committee is comprised of four members: the Chair, the Methodologist, and two additional committee members. The Chair and at least one additional member must be Learning and Leadership core faculty and possess full . approved for dissertation committee service on a case by case basis. If approved, they may serve as a member of the committee, as the sole chair, co-chair, or cognate member.

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The chair of the committee serves as the student's major professor for the dissertation. Usually, but not always, he or she will be the student's knowledge area advisor. The chair of the committee is primarily responsible for directing a doctoral candidate's research and guiding the preparation. Thesis/Dissertation Committee Structure Number of Members. Each master's thesis and doctoral dissertation committee shall be composed of a minimum of three members.